The European Central Bank (ECB)

Reference : 2019-045-EXT
Type of contract : Fixed-term contract until 31 July 2021, which may be exten­ded sub­ject to indi­vi­dual per­for­mance and orga­ni­sa­tio­nal needs
Who can apply : EU natio­nals
Salary : H band and bene­fits
Working time : Full-time
Place of work : Frankfurt, Germany
Closing date for appli­ca­tions : Monday, 1 April 2019

Your team
You will be part of the Information Governance (IGO) Division in the Directorate General Secretariat. Our Division has 45 staff pro­vi­ding the fra­me­work, poli­cies and pro­ce­du­res to ensure ECB infor­ma­tion is of high qua­lity so that staff and EU citi­zens can rely on it now and in the future.

You will contri­bute to the deve­lop­ment of the ECB’s Enterprise Information Management Strategy, which inclu­des the digi­tal pre­ser­va­tion of its infor­ma­tion assets and ope­ning its archi­ves to the gene­ral public. You will bring in robust and inno­va­tive ways to ensure ECB infor­ma­tion and know­ledge is archi­ved and pre­ser­ved effec­ti­vely.

In your role as a Principal Information Management Expert you will play a key role in streng­the­ning the ECB’s abi­lity to effec­ti­vely manage, pre­serve and pro­vide access to its archi­ves (both digi­tal and phy­si­cal) over the medium to long term. You will faci­li­tate open col­la­bo­ra­tion bet­ween archi­vists and records mana­gers to fur­ther enhance the ECB’s infor­ma­tion mana­ge­ment life cycle, archi­val pro­ces­ses and pro­ce­du­res. You may also be requi­red to coor­di­nate the work of eight to ten col­lea­gues wor­king in the Archives. You will work clo­sely with your Head of Section and col­lea­gues across the Division, as well as all ECB busi­ness areas (espe­cially within the Directorate General Information Systems, Data Protection Office, Compliance and Governance Office and the Directorate General Legal Services), in order to deli­ver the team’s work pro­gramme.

The ECB is an inclu­sive employer and we strive to reflect the diver­sity of the popu­la­tion we serve. We encou­rage you to apply, irres­pec­tive of your gender, gender iden­tity, eth­ni­city, sexual orien­ta­tion, age, reli­gion, disa­bi­lity or other cha­rac­te­ris­tics.

Your role
As Principal Information Management Expert you will :
–  review the ECB’s cur­rent archi­ving poli­cies, pro­ce­du­res and stan­dards to ensure they are fit for pur­pose, com­pa­ra­ble with those in bench­mark orga­ni­sa­tions, and in line with the ECB’s obli­ga­tions and with indus­try best prac­ti­ces ;
–  lead and/or pro­vide exper­tise for acti­vi­ties that fur­ther enhance the mana­ge­ment and long-term pre­ser­va­tion of digi­tal mate­rial in various for­mats (e.g. audio-visual, born-digi­tal hol­dings, web archi­ving) ;
–  work with the team to deve­lop and imple­ment a fra­me­work to enable the ECB to seam­lessly open its archi­ves to the gene­ral public (e.g. an online digi­tal cata­lo­gue and hol­dings, as well as rela­ted archi­val ser­vi­ces, soft­ware and sys­tems) ;
–  pro­vide and coor­di­nate effec­tive and effi­cient day-to-day archi­val ope­ra­tions (i.e. acqui­si­tion, apprai­sal, reten­tion, des­crip­tion, pre­ser­va­tion and dis­po­si­tion of digi­tal and phy­si­cal mate­rial) ;
–  sup­port team mem­bers in their pro­fes­sio­nal deve­lop­ment, in par­ti­cu­lar to expand their digi­tal archi­ving know­ledge and skills ;
–  contri­bute to the Division’s stra­te­gic plan­ning by iden­ti­fying par­ti­cu­lar trends and oppor­tu­ni­ties in the area of infor­ma­tion gover­nance and archi­ving.

The posi­tion offers an excel­lent oppor­tu­nity to lead the digi­tal trans­for­ma­tion of a dyna­mic team. You will be part of a mul­ti­cultu­ral team that stri­ves for conti­nuous inno­va­tion to make a posi­tive impact on the lives of European citi­zens.

Qualifications, expe­rience and skills
Essential :
–  a master’s degree or equi­va­lent in archi­ving, infor­ma­tion mana­ge­ment or ano­ther rele­vant field (for details on degree equi­va­len­ces, read more) ;
–  a mini­mum of three years’ expe­rience in the deve­lop­ment and imple­men­ta­tion of archi­val poli­cies, pro­ces­ses and pro­ce­du­res ;
–  a com­pre­hen­sive know­ledge of archi­val concepts, prin­ci­ples, func­tions, tech­ni­ques, methods and inter­na­tio­nal stan­dards, and proven expe­rience applying them to archi­ves ;
–  a sound expe­rience in apprai­sal, dis­po­si­tion and pre­ser­va­tion of records (both phy­si­cal and digi­tal) ;
–  strong orga­ni­sa­tio­nal and plan­ning skills ;
–  an advan­ced com­mand of English and an inter­me­diate com­mand of at least one other offi­cial lan­guage of the EU.

Desired :
–  the abi­lity to inte­ract with and influence sta­ke­hol­ders at dif­fe­rent levels to adopt and sup­port effec­tive archi­val ini­tia­ti­ves ;
–  expe­rience in coor­di­na­ting teams and pro­jects ;
– an unders­tan­ding of change mana­ge­ment prin­ci­ples and expe­rience in lea­ding change ini­tia­ti­ves ;
–  advan­ced user-level skills with stan­dard MS Office appli­ca­tions (such as Word, Excel and PowerPoint).

You engage col­la­bo­ra­ti­vely with others. You pursue team goals and learn willin­gly from other people’s diverse pers­pec­ti­ves. You signal any need for change by explai­ning it and pro­po­sing alter­na­tive solu­tions. You ana­lyse com­plex infor­ma­tion effec­ti­vely and can eva­luate dif­fe­rent views to arrive at solu­tions. You know and anti­ci­pate sta­ke­hol­der needs. You are skilled at encou­ra­ging people to deve­lop their abi­li­ties and are able to build high-per­for­ming teams.

Further infor­ma­tion
For addi­tio­nal infor­ma­tion on this spe­ci­fic vacancy, you can speak to the recrui­ting mana­ger, Laura Rodewald, on +49 (0)69 1344 5708 bet­ween 16.00 – 17.00 on 12 March, 14.00 – 15.00 on 18 March and 16.30 – 17.30 on 21 March 2019.

The contract(s) offe­red will be fixed-term, the appoint­ment being for two years as of the exact star­ting date of the selec­ted person.

Temporary appoint­ments may be exten­ded or made per­ma­nent sub­ject to orga­ni­sa­tio­nal needs and bud­ge­tary cons­traints. This may result in a staff member with a non-conver­ti­ble fixed-term contract being offe­red a conver­ti­ble contract in accor­dance with the ECB Conditions of Employment.

The recruit­ment pro­cess for this posi­tion may include an online inter­view via WebEx at the pre-selec­tion stage and – if you are invi­ted to par­ti­ci­pate fur­ther in the selec­tion pro­ce­dure – an on-site writ­ten exer­cise, a pre­sen­ta­tion and inter­views.

For more infor­ma­tion and how to apply, please click the ‘Apply’ button.
https://www.ecb.europa.eu/careers/vacan­cies/html/vacan­cy­de­tails.en.html?id=005056853E201ED990B02ECF200E335B